Our practice is open Monday through to Saturday. We can offer same day appointments as well as longer appointments.

We are a mixed billing practice. All patients are expected to pay at the time of consultation. With Tyro your Medicare rebate can be put straight back on your savings or debit card. 

Fees have been kept well below the recommended AMA fee in most instances. If you are experiencing financial hardship please discuss this with your doctor.

Effective 1st September 2025

*After hours fees apply*

Doctors bulk bill at their discretion.

Bulk Billing automatically applies to current Medicare card holders for children under 16yrs and all childhood immunisations.

Please ensure you have your current cards with you at every visit.

WorkCover, SGIC and other insurance consultations, driving medicals, and travel medicine are the patient’s responsibility. 

All accounts are the patient’s responsibility.

Our Practice is registered for MyMedicare and now you can too!

MyMedicare is a new voluntary registration system that helps us formalise the relationship between us and our patients. Did you know that seeing the same GP regularly can lead to better health outcomes? That’s why we are inviting all of our regular patients to register in MyMedicare to formalise the patient-practice relationship. Registration allows you to nominate a general practice and general practitioner as your regular healthcare provider, which enables us to receive extra funding from the Australian Government to support our practice in delivering the care you need. Patients who register with our practice in MyMedicare may benefit from:

• Longer MBS-funded telephone consultations
• Longer bulk billed telehealth consultations for children under 16 and Commonwealth concession card holders at the new triple bulk billing rate
• More regular visits from their GP and better care planning for people living in a Residential Aged Care Home, fro August 2024·
• Connections to more appropriate care in general practice for people with chronic conditions who visit hospital frequently, from mid-2024.

For more information check out the MyMedicare website: https://www.health.gov.au/our-work/mymedicare/patients

Test Results: If you have not booked a follow-up appointment to receive results, we will contact you to make an appointment for any urgent results. If your doctor wishes to talk to you about any non-urgent test results we may also contact you to arrange an appointment

Please Note: Test results cannot be given over the phone by our staff and will require you to book an appointment with your doctor to discuss.

Referrals and Prescriptions: For your safety and for medico-legal reasons you will need to see your doctor for any referrals or prescriptions.

Reminders: This practice has a computerised reminder system for preventative activities such as cholesterol checks, mammograms, pap smears, flu vaccinations, annual diabetes checks etc. as part of this practice’s preventative medicine program. Please let staff know if you do NOT wish to remain on the system. SMS reminders are also used for appointment reminders.

If you require an interpreter for your appointment, please contact 13 14 50

Our doctors and staff always endeavour to provide a high quality of service for our patients. If you have any feedback or concerns please call our practice number and ask to speak to the Practice Manager.

If you have a complaint that cannot be resolved, you can contact the Health & Community Services Complaints Commission (HCSCC) on 08 8226 8666.

The objective of this document is to provide you, our patient, with clear information on how your personal information is collected and used within the practice. Occasionally we also need to share your personal information to involve others in your healthcare and this policy outlines when, how, and why we share your information.

Who can I contact about this policy?

For enquiries concerning this policy, you can contact reception@tranmerevillage.com.au.

When and why is your consent necessary?

When you register as a patient of this practice, you provide consent for the GPs and practice staff to access and use your personal information to facilitate the delivery of healthcare. Access to your personal information is restricted to practice team members who require it for your care. If we ever use your personal information for purposes other than outlined in this document, we will obtain additional consent from you.

It is important to us that as our patient, you understand why we collect and use your personal information.

By acknowledging this Privacy Policy you consent to us collecting, holding, using, retaining and disclosing your personal information in the manners described below.

Why do we collect, use, store, and share your personal information?

The practice collects, uses, stores, and shares your personal information primarily to manage your health safely and effectively. This includes providing healthcare services, managing medical records, and ensuring accurate billing and payments. Additionally, we may utilise your information for internal quality and safety improvement processes such as practice audits, accreditation purposes, and staff training to maintain high-quality service standards.

What personal information is collected?

The information we will collect about you includes your:

• names, date of birth, addresses, contact details
• medical information including medical history, medicines, allergies, and adverse reactions immunisations, social history, family history and risk factors
• Medicare number (where available) for identification and claiming purposes
• healthcare identifier numbers
• health fund details.

Can you deal with us anonymously?

You can deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals.

How is personal information collected?

The practice may collect your personal information in several different ways:

When you make your first appointment, the practice team will collect your personal and demographic information via your registration.

We may also collect your personal information when you visit our website, send us an email or SMS, telephone us, make an online appointment, or communicate with us using social media.

In some circumstances, personal information may also be collected from other sources, including:

• Your guardian or responsible person.
• Other involved healthcare providers, such as specialists, allied health professionals, hospitals, community health services, and pathology and diagnostic imaging services.
• Your health fund, Medicare, or the Department of Veterans’ Affairs (if relevant).
• While providing medical services, further personal information may be collected via:
• electronic prescribing
• My Health Record
• online appointments.

Various types of images may be collected and used, including:

• CCTV footage: Collected from our premises for security and safety purpose
• Photos and medical images: These can be taken using personal devices for medical purposes, following the guidelines outlined in our guide on using personal devices for medical images.

When, why and with whom do we share your personal information?

We sometimes share your personal information:

• with third parties for business purposes, such as accreditation agencies or information technology providers – these third parties are required to comply with APPs and this policy
• with other healthcare providers (e.g. In referral letters)
• when it is required or authorised by law (e.g. court subpoenas)
• when it is necessary to lessen or prevent a serious threat to a patient’s life, health or safety or public health or safety, or it is impractical to obtain the patient’s consent
• to assist in locating a missing person
• to establish, exercise or defend an equitable claim
• for the purpose of confidential dispute resolution process
• When it is a statutory requirement to share certain personal information (e.g. some diseases require mandatory notification)
• When it is provision of medical services, through electronic prescribing, My Health Record (e.g. via Shared Health Summary, Event Summary).

Only people who need to access your personal information will be able to do so. Other than providing medical services or as otherwise described in this policy, the practice will not share personal information with any third party without your consent.

We do not share your personal information with anyone outside Australia (unless under exceptional circumstances that are permitted by law) without your consent.

Will your information be used for marketing purposes?

The practice will not use your personal information for marketing any goods or services directly to you without your express consent. If you do consent, you may opt out of direct marketing at any time by notifying the practice in writing.

How is your information used to improve services?

The practice may use your personal information to improve the quality of the services offered to patients through research, analysis of patient data for quality improvement and for training activities with the practice team

We may provide de-identified data to other organisations to improve population health outcomes. If we provide this information to other organisations patients cannot be identified from the information we share, the information is secure and is stored within Australia. You can let reception staff know if you do not want your de-identified information included.

At times, general practices are approached by research teams to recruit eligible patients into specific studies which require access to identifiable information. You may be approached by a member of our practice team to participate in research. Researchers will not approach you directly without your express consent having been provided to the practice. If you provide consent, you would then receive specific information on the research project and how your personal health information will be used, at which point you can decide to participate or not participate in the research project.

How are document automation technologies used?

Document automation is where systems use existing data to generate electronic documents relating to medical conditions and healthcare.

The practice uses document automation technologies to create documents such as referrals, which are sent to other healthcare providers. These documents contain only your relevant medical information.

These document automation technologies are used through secure medical software Medical Director.

All users of the medical software have their own unique user credentials and password and can only access information that is relevant to their role in the practice team.

The practice complies with the Australian privacy legislation and APPs to protect your information.

All data, both electronic and paper are stored and managed in accordance with the Royal Australian College of General Practitioners Privacy and managing health information guidance.

How is your personal information stored and protected?

Your personal information may be stored in various forms:

• paper records
• electronic records
• visual records (X-rays, CT scans, photos)

The practice stores all personal information securely. The format in which personal information is stored consists of:

• electronic format via protected information systems (e.g. use of unique passwords and levels of authorization)
• hard copy format via a secured environment (e.g. secure cabinets)

All staff and contractors are required to sign confidentiality agreements.

Our practice has CCTV in place for security and safety purposes. Cameras are located in various areas within the practice such as; reception and waiting areas, hallways and entry and exit locations, including the rear carpark. Cameras are not present in consulting and treatment rooms. Recordings are stored on a secure online platform with access only being permitted by the practice manager.

How can you access and correct your personal information at the practice?

You have the right to request access to, and correction of, your personal information.

The practice acknowledges patients may request access to their medical records. We require you to put this request in writing via our Personal Health Information Request Form.

We document each request and endeavor to assist patients in granting access, where possible, and according to the privacy legislation. There may be a small fee associated with complying with the request and providing this information.

The practice will respond to any requests to access or correct your personal information within 30 days.

The practice will take reasonable steps to correct your personal information where the information is not accurate or up to date. Sometimes, we will ask you to verify your personal information held by the practice is correct and current. You may request we correct or update your information. To do this please contact reception either verbally, in person or in writing via email to reception@tranmerevillage.com.au.

How can you lodge a privacy-related complaint, and how will the complaint be handled at the practice?

We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have. We will then attempt to resolve it in accordance with the resolution procedure. Any concerns must be addressed to the Practice Manager either via post at 164 Glynburn Road, Tranmere SA 5073, email at practicemanager@tranmerevillage.com.au or via phone 08 8365 1157. We will then attempt to resolve it in accordance with our resolution procedure within 30 days.

If you do not feel we have resolved your issue you may also contact the Office of the Australian Information Commissioner. The Office of the Australian Information Commissioner will require you to give them time to respond before they investigate.  For further information visit www.oaic.gov.au or call the OAIC (Office of the Australian Information Commissioner) on 1300 363 992.

How is privacy on the website maintained?

At Tranmere Village Medical Centre, any personal information you share with us through website, email, and social media, is handled securely and confidentially. This practice uses analytics and cookies. Our website advises that our practice policy is available on request from the practice. The website is continually monitored to ensure it is kept current and up to date and contains, at a minimum, the information included on our practice information brochure.  Any changes to our practice information brochure are also reflected on the website.

Policy review statement

Our privacy policy is regularly reviewed to ensure compliance with current obligations.

If any changes are made:

• They will be reflected on the website.
• Significant changes may be communicated directly to patients via email or other means.

Please check the policy periodically for updates. If you have any questions, feel free to contact us.

Current as of: 15/09/2025